WHFF 2024 EXHIBITOR INFORMATION & FORMS

PLEASE BE AWARE THAT IF NECESSARY DOCUMENTATION IS NOT COMPLETED AND SUBMITTED - WE ARE UNABLE TO ALLOW YOU INTO THE EVENT

All FOOD STALL safety documents are to be sent to: francescafoodsafety@gmail.com

All NON-FOOD STALL documents are to be sent to: support@algebrafestivals.com

Deadline: Friday 13th september 2024

Welcome to the 9th Annual World Halal Food Festival 2024. We look forward to another fantastic event and can’t wait to serve up delicious halal food to a very hungry audience with you! We hope you’re ready!

As always, If you have any questions we are happy to help!

FOR EXHIBITOR ENQUIRIES CONTACT:
SUPPORT@ALGEBRAFESTIVALS.COM

Please email for queries or read ‘Exhibitor Questions’ answered below.

Please read all the information about the event below!

Complete the health & safety form checklist and declaration form by: Friday 13th september 2024

PLEASE CLICK THE LINKS BELOW FOR MORE INFORMATION:

Exhibitor Questions:

Exhibitor Information and Guidelines
The exhibitor A-Z information provides a full breakdown to help you prepare for the show.
It also provides all of the rules, information and regulations, so please do read through it all.

Click the links below for more information:

Exhibitor A-Z information

Exhibitor FAQs

***Our trader management team may send you updates nearer to the show via text. Do forward these to any other members of your team who may not have received them.***

EVENT TRADING HOURS:

Saturday 28th September: 11am - 8pm

Sunday 29th September: 11am - 7pm

EVENT DETAILS

TRADING EVENT ADDRESS:
London Stadium
Queen Elizabeth Olympic Park
London
E20 2ST

PLEASE NOTE: Every exhibitor is only allocated ONE parking space on-site during the event, for external parking, please use the closest car park which is situated in Westfield Stratford (at your own cost): FOR MORE WESTFIELD PARKING INFORMATION CLICK HERE

ADDRESS FOR Friday 27th/Saturday 28th LOADING bay only:

Booking Required for a 30-minute loading slot on Friday 27th / Saturday 28th September: Please follow this link HERE for more details on booking a loading bay slot.

The loading bay is located at Bridge 3 in London Stadium on Marshgate Lane, E20 2ST.

You will NOT be permitted to load at any other bridge or gate.

Please be aware that ‘Bridge 3’ or ‘Gate 3’ at London Stadium does not appear on Google Maps.

YOU MUST COPY AND PASTE the location code below on Google Maps when searching on your navigation device:

51°32'22.8"N 0°01'09.7"W

 

Below is a screenshot of the World Halal Food Festival Loading Bay entrance at London Stadium for unloading only on Friday 27th & Saturday 28th of September.

event SET-UP/BREAKDOWN TIMETABLE:

Booking & Access Information:

  • Friday, 27th September:

    • Loading Times: 11:00 - 19:30

      On arrival, you will be provided with your staff passes (max 5 passes) at the production office & 1 parking pass for on-site to use after your 30-minute un-loading slot booking

      LOADING-BAY ADDRESS IS DIFFERENT TO THE TRADING ADDRESS:

      The loading bay is located at Bridge 3 in London Stadium on Marshgate Lane, E20 2ST.

      PLEASE READ MORE INFORMATION UNDER “EVENT DETAILS” ABOVE.

      Booking Required: Please follow this link HERE for more details on booking a loading bay slot.

    • Venue Closes: 20:00

  • Saturday, 28th September:

    • Exhibitor Access: 07:00

    • Last Vehicles Offsite By: 09:30

    • Stand Ready for Trading By: 09:45

    • Health & Safety Inspection: 10:00

    • Internal Festival Inspection: Throughout the day on Friday

    • Trading Finishes: 20:00

    • Exhibitors Offsite by: 21:00

  • Sunday, 29th September:

    • Exhibitor Access: 08:00

    • Vehicles Offsite By: 09:30

    • Stand Ready for Trading By: 10:00

    • Event & Trading Closes: 19:00

    • Breakdown Starts: Approx. 20:30 (after security clearance)

    • Exhibitors Offsite by: 22:00

    *Timetable subject to Changes*

Important: All exhibitors must be set up and trading by the specified times. Late arrivals with produce/equipment will not be allowed to trade and no refunds will be issued.

Stall Information

ALL STALLS ARE PROVIDED WITH A NAMEBOARD - stalls do not include furniture or equipment (information is below).

Cooking stand packages have 12kVA electricity included in the original price.

All 3x3m and 6x3m cooking food stalls will have a prep area included with their stall space

Market stand packages: 1 × 13 AMP is included in the original price (please contact support@algebrafestivals if you need this power at your stand).

Tabletops: do not include electrics.

Please note, any additional electrics ordered on the day will be subject to a surcharge. Order extra electrics below

Ordering EXTRAS:

Catering equipment and furniture hire


Chairs, tables and cooking-relating equipment will not be provided by the organisers. Any exhibitors needing to hire any items must organise this themselves, or order their catering equipment through external companies found below.

Exhibitors are welcome to use any supplier of their choice, however the suggestions below have been used in the past. Please note that it is the responsibility of the exhibitor to arrange payment directly with the companies listed below.

CATERING EQUIPMENT - JONGOR HIRE

For equipment hire, check out of your basket after adding products and Jongor Hire will send you a quote before payment is taken.

FURNITURE HIRE - ECO FURNITURE

For furniture hire at the event, please contact: mac@ecogrouplondon.co.uk

Ordering EXTRAS:

extra ELECTRICITY & purchasing PUBLIC LIABILITY INSURANCE

This must be ordered by Friday 13th Sep 2024. Any orders made after this date will incur a surcharge.

SOCIAL MEDIA ASSETS

PLEASE CLICK THE LINK BELOW FOR THE WORLD HALAL FOOD FESTIVAL 2024 MEDIA PACK TO USE ON YOUR SOCIAL MEDIA CHANNELS.

health & safety forms

You will not be permitted to exhibit if you have not completed your H&S form & sent us your food hygiene certificates (if applicable).

DEADLINE: FRIDAY 13TH SEPTEMBER 2024

ALL FOOD safety documents are to be emailed to francescafoodsafety@gmail.com

ALL NON-FOOD documents are to be emailed to support@algebrafestivals.com

All stalls must complete the relevant health & safety documentation by Friday 13th September 2024 to be checked by our health & safety officer. Failure to do so may result in you not being able to trade on the day.

Please note it is your legal responsibility to bring a copy of all of your health & safety documents with you to the event, ready for the onsite health & safety inspection on Saturday 28th September 2024 10:00am.

Please complete the checklist relevant to your stall below:

ALL STALLS PREPARING/COOKING FOOD - CHECKLIST must be completed

Please complete your health and safety form, along with your electrical requirements form and declaration form by Friday 13th September 2024. Failure to do so may result in you not being able to trade on the day.

STEP 1 | SEND OVER TO: francescafoodsafety@gmail.com

  1. Most recent Food Hygiene Rating Scheme Score (minimum 3) and relevant to the named unit

  2. Please specify which local authority your unit is registered with

  3. Food Hygiene training: Please provide evidence that all food handlers have level 2 certification (or Equivalent)

  4. HACCP documentation - Please use the Template (CLICK HERE) if you require assistance

  5. Allergen information

  6. FILL OUT: Food stall health & safety form (COOKING STALLS ONLY)

  7. Please note: you must bring the correct fire extinguisher on-site. Exhibitors who are deep fat frying also require a Class F extinguisher and blanket on-site.

STEP 2 | SEND OVER TO: support@algebrafestivals.com

  1. Public Liability insurance certificate min £2 Million (if you need to purchase with us, click here)

  2. Employers Liability insurance certificate (if applicable)

  3. Gas Safety Test Certificate for all appliances

  4. PAT test certificate for all electrical equipment on site (not required for items inside brand new packaging or under 12 months old) If you do not have a certificate for all your electrical equipment, find your local PAT test centre on Google by searching “PAT test near me”.

  5. Risk assessment - Please use the Template (CLICK HERE) if you require assistance. Please provide a Method Statement to support this.

  6. FILL OUT: Electrical Requirements form (CLICK HERE)

  7. FILL OUT: Declaration form (CLICK HERE)

Non-cooking food & DRINK stalls - checklist must be completed

Please complete your health and safety form, electrical requirements form and declaration form by Friday 13th September 2024. Failure to do so may result in you not being able to trade on the day.

STEP 1 | SEND OVER TO: francescafoodsafety@gmail.com

  1. Allergen information (if applicable)

  2. HACCP documentation for food sampling stalls - Please use the Template (CLICK HERE) if you require assistance (if applicable)

  3. FILL OUT: Non-cooking health & safety form (CLICK HERE) (ALL NON-COOKING FOOD & DRINK STALLS ONLY)

STEP 2 | SEND OVER TO: support@algebrafestivals.com

  1. Public Liability insurance certificate min £2 Million (if you need to purchase with us, click here)

  2. Employers Liability insurance certificate (if applicable)

  3. PAT test certificate for all electrical equipment on site (not required for items inside brand new packaging, under 12 months old) If you do not have a certificate for all your electrical equipment, find your local PAT test centre on Google by searching “PAT test near me”.

  4. Risk assessment - Please use the Template (CLICK HERE) if you require assistance. Please provide a Method Statement to support this.

  5. FILL OUT: Electrical Requirements form (CLICK HERE)

  6. FILL OUT: Declaration form (CLICK HERE)

Non-food stalls - checklist must be completed

Please complete your health and safety form, electrical requirements form and declaration form by Friday 13th September 2024. Failure to do so may result in you not being able to trade on the day.

SEND OVER TO: support@algebrafestivals.com

  1. Public Liability insurance certificate min £2 Million (if you need to purchase with us, click here)

  2. Employers Liability insurance certificate (if applicable)

  3. PAT test certificate for all electrical equipment on site (not required for items inside brand new packaging or under 12 months old) If you do not have a certificate for all your electrical equipment, find your local PAT test centre on Google by searching “PAT test certificate near me”.

  4. Allergen information (if applicable)

  5. Risk assessment - Please use the Template (CLICK HERE) if you require assistance. Please provide a Method Statement to support this.

  6. FILL OUT: Non-food health & safety form (CLICK HERE)

  7. FILL OUT: Electrical Requirements form (CLICK HERE)

  8. FILL OUT: Declaration form (CLICK HERE)

electrical requirements

DECLARATION FORM

Terms and conditions of trading

Please ensure you have read and agreed to the terms and conditions, prior to completing the below declaration form. This must be completed and submitted by Friday 13th September 2024.

By signing the declaration form you are agreeing to follow all instructions given and abide by all rules and restrictions put in place by the event.

You MUST complete, sign and submit the below declaration form to exhibit at the World Halal Food Festival 2024.

Please note that the venue will refuse entry without a signed declaration form and relevant health and safety documents